Guidelines for Mutual and Administrative eTransfers

Guidelines for Mutual and Administrative eTransfers. Guidelines for Mutual and Administrative Transfer and Redressal of Grievances. eTransfer Policy Step-by-Step Procedure for Transfers

Mutual Transfer

Facilitating Teachers’ eTransfer

• Regular/Contractual Teachers in the same scale/cadre and discipline/subject may apply for mutual transfer, subject to consent verification.
• Incumbents due for superannuation within one year or those who have applied for premature retirement are not eligible for mutual transfer.
• Newly recruited Teachers cannot apply for mutual transfer within one year of joining service.
• Marks criteria mentioned in Para 6 of the Policy are exempted for mutual transfers.
• Applications must be submitted during the e-Transfer round through the School Information System (SIS), and no manual applications will be entertained.

Administrative Transfer

Flexibility in Policy Notwithstanding the existing policy, the Chief Minister has the authority to relax any one or more provisions for a specific time period as deemed fit. Administrative e-Transfer orders will be issued by the School Education Department through the School Information System (SIS) in such cases.

eTransfer Important Guidelines for 2023-24

Redressal of Grievances:

Review Committee

• Teachers can submit online applications, including relevant documents/certificates, to the District Education Authority on the School Information System (SIS) for verification.
• The District Education Authority shall decide on the applications within the stipulated time notified by the School Education Department (SED) and reflected on the SIS Portal. Cogent reasons must be provided in case of delays.
• Rejected applicants can submit an appeal through the e-Transfer System on the SIS within three days after the closing date of the initial decision.
• The “Review Committee” of the District will review the complaints received through the SIS Portal, affording personal hearings to the applicants, and decide within seven days. Failure to adhere to timelines without valid reasoning may result in disciplinary action against committee members.

Composition of Review Committee

• Chief Executive Officer (DEA) concerned: Convener
• District Education Officer (SE) concerned: Member
• District Education Officer (M-EE): Member
• District Education Officer (W-EE): Member

Manual Order

• Systematic e-Transfer Process
• No manual transfer orders will be allowed, including awaiting posting, surrendering of services, repatriation, rejoining after study leave, extraordinary leave, penalties, demotions, rejoining in the department, and shifting of lien. All such adjustments shall be made solely through the School Information System (SIS).
• Decisions referred by courts or competent authorities will be updated in the SIS after approval by the Secretary School Education Department (SED) Punjab/South Punjab.
• Erratic postings, such as against irrelevant subjects or higher/lower grades, are not permitted.

Validity of System Generated Orders

• All system-generated orders with a valid QR Code shall have the force of law and will not require signatures. The Accountant General Punjab will accept approved system-generated orders with valid QR Codes, duly authorized by the Government.
• The specimen of system-generated orders, including the QR Code, shall be considered an integral part of the e-Transfer Policy 2022.
• Only duly authorized officers with login/password facility issued by the School Education Department (SED) will access and update the SIS. Misuse of login/password will be the responsibility of the authorized personnel.
• The CEO (DEA) shall ensure the implementation of e-Transfer orders within the stipulated time. Extensions in joining/relieving may be granted as per rules through the School Information System (SIS).

STR Student Teacher Ratio Criteria for eTransfer

Opening of Transfers

Different Rounds for Different Categories

• Separate rounds for newly recruited Teachers and promoted Teachers or awaiting posting Teachers may be opened to facilitate their adjustment as required.
• Transfer rounds for widowed, divorced, wedlock, disability, medical, mutual, awaiting posting, and surrendered Teachers will be conducted through the e-Transfer System for transparency. Manual applications will not be entertained.
• Open merit transfers for all categories will only be processed during the summer vacation.