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SED HRMS Personal File Cover page and Checklists

Download SED HRMS personal File Cover page and Checklists. School education department has decided to establish all teachers record online. In this regards Directorate of Public Instruction (S.E) has announced a notification (attached below).

Further directed to all CEO’s for collection of all teachers personnel file. After collection of all teachers personnel files the updation / scanning of file , the deadline / last date for completion this task is 20-10-2020. Instruction and details for Primary, Middle and High Schools are given below.

CategoryResponsibility of TeacherResponsibility of School HeadResponsibility of AEOResponsibility of DDEO Concerned
Primary Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned.The AEO concerned will submit 01-set of personal file to the DDEO concerned. The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Elementary Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned.The AEO concerned will submit 01-set of personal file to the DDEO concerned.The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
High Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned.The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Higher Secondary Schoolspreparation and submission of 02-sets of personal files as per check lists to school head.The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned.The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Personal FIle Processing
SED HRMS Personal File Notification
SED HRMS Personal File Notification

Title of Personal File for SED – HRMS

Part -I Title page to be Attached on Every file cover

Sr. NoDetails for Title Page
1Name
2CNIC
3Designation
4Personal Number
5Contact Number

Download Title page/ Cover page for SED HRMS personal File

Part-II – CHECK LIST OF DOCUMENTS

Sr. NoDocument DescriptionStatus
1Computerized National Identity Card (CNIC)Mandatory
2DomicileMandatory
3Salary SlipMandatory
4Copy of MatriculationMandatory
5Copy of IntermediateMandatory
6Copy of Bachelor DegreeMandatory
7Comp of Masters DegreeMandatory
8Copy of M.Phil. (If any)Mandatory
9Copy of PhD (if any)Mandatory
10Copy of B.EdMandatory
11Copy of M.Ed. / M.A (Education) Degree (If any)Mandatory
12Trainings Certificate(Induction & Promotion Linked Trainings only)Mandatory
13First appointment order / Letter of AgreementMandatory
14Joining report of First appointment orderMandatory
15Promotion order in next scales and all related joining reportsMandatory
16CNIC copy of Spouse (if Married)Mandatory
17Transfer Orders/ Joining Relieving order (if any)Mandatory
18Service Book OriginalMandatory
19Nikah NamaFor Married
20Equivalence Certificate of Educational DegreesIf Any
21Disability CertificateIf Any
22PassportIf Available

Download Check List page for SED HRMS personal File